If you are a Microsoft Outlook user, chances are that you have faced the problem of duplicate items in Outlook mailbox. While it is not an uncommon issue, figuring out what these duplicates are and how to delete them can be difficult if you don’t know where to start. Fortunately, we have the answer for you.
In this blog post, we will walk you through all the steps necessary to help you delete duplicate items in Microsoft outlook on Windows 10, 8.1, 8 and 7 as well as in previous versions of Outlook including 2013, 2010, 2007 and 2003.
What is Outlook?
Microsoft Outlook is a personal information manager developed by Microsoft and included in the Microsoft Office suite. Although it is most commonly used as an email client, it also has a calendar, task management, contact manager, note-keeping, diary, and web browsing capabilities.
It can be used as a stand-alone application or can work with Microsoft Exchange Server and Microsoft SharePoint Server to provide shared mailboxes and calendars for various users in an organization.
Microsoft Outlook Users
If you use Microsoft Outlook, you know how important it is to keep your inbox organized and free of duplicate items. But sometimes, despite your best efforts, duplicates can sneak in. If you’re looking for a way to delete duplicate items in Outlook, we’ve got a few tips to help you out.
One easy way to delete duplicates is to use the built-in search function. Enter “has attachments” in the search field. This will bring up all of the emails with attachments. Next, click on the “Arrange By” button and select “Conversation.” This will group all of the duplicate emails together. Finally, select the emails you want to delete and hit the “Delete” key.
Another method you can try is using a third-party duplicate remover tool. These tools can scan your inbox and remove any duplicates they find. Some of our favorites include Duplicate Email Remover and Remove Duplicates for Outlook.
Finally, if you’re still having trouble getting rid of those pesky duplicates, you can always contact Microsoft support for help.
Method 1: Creating an Account
- Go to the Microsoft Outlook website and click on the “Create an account” link.
- Enter your name, email address, password, and country.
- Click on the “Create account” button.
- Follow the instructions to verify your email address and finish setting up your account.
- Once you’re logged in, click on the “Services” tab at the top of the page.
- Click on the “Email” tab under Services.
- Enter your email address and password.
- Click on the “Log in” button.
- On the next page, click on the “Duplicates” tab.
- Select the duplicate items that you want to delete and click on the “Delete” button.
Method 2: Add an Account
If you have more than one email account in Microsoft Outlook, you can add them to the Outlook blog. This will help you keep track of all your accounts and make it easy to delete duplicate items. Follow these procedures to add an account:
- Click on the File tab in Microsoft Outlook.
- Click on Account Settings and then click on Account Settings again.
- Click on the New button and select Email Account from the drop-down menu.
- Enter your email address and password and then click on Next.
- Select the type of account you want to add and then click on Next.
- Follow the instructions to finish adding your account.
Method 3: Synchronizing Email
When it comes to managing your email, Microsoft Outlook is one of the most popular options available. However, one of the downfalls of Outlook is that it can sometimes create duplicate items. This can be frustrating when you’re trying to keep your inbox organized.
Luckily, there is a way to delete duplicate items in Microsoft Outlook. You can do this by going into the ‘Synchronize’ tab and selecting the ‘Remove duplicates’ option. This will remove any duplicate emails that are in your Outlook account.
If you find that you have a lot of duplicate items in your Outlook account, you may want to consider synchronizing your email more often. This will help to prevent duplicates from appearing in the first place.
Method 4: Setting up Calendar and Tasks
One of the great things about Microsoft Outlook is that it offers users a variety of ways to stay organized. One way to do this is by using the Calendar and Tasks feature. This feature allows users to keep track of upcoming events and tasks, and it can be a great way to avoid duplicate items in Outlook.
To set up Calendar and Tasks, simply open Outlook and click on the “Calendar” tab. From here, you can click on the “New” button to create a new event or task. You can also click on the “View” button to see a list of all upcoming events and tasks.
If you have any duplicates in your Outlook Calendar or Tasks, you can easily delete them by right-clicking on the item and selecting “Delete”. You can also use the “Edit” button to edit an existing event or task.
Method 5: Unsubscribe to Emails
If you’re using Microsoft Outlook, you may have noticed that duplicate items can accumulate in your inbox over time. This can happen if you receive the same email more than once, or if you have multiple accounts that are set up to automatically forward messages to your inbox.
Luckily, there’s a quick and easy way to remove duplicate items from your Outlook inbox. Just follow the steps below:
- Go to the View tab and select Arrange By > Conversation.
- Select all of the duplicates that you want to delete. To do this quickly, you can press CTRL + A on your keyboard.
- Right-click on one of the selected items and choose Delete > Conversation from the menu.
- Confirm that you want to delete the selected conversations by clicking Yes in the pop-up window.
After following these steps, all of the duplicate items should be removed from your Outlook inbox. If you find that you’re still receiving duplicates, unsubscribe from any email lists or newsletters that you no longer want to receive. This will prevent future duplicates from cluttering up your inbox.
Method 6: Managing Your Inbox with Mail Options
If you’re like many people, your inbox is a constantly evolving mass of emails, with new messages coming in as quickly as you can read and respond to the ones that are already there. It can be tough to keep on top of things, and even tougher to find specific emails when you need them. That’s where Microsoft Outlook’s mail options come in handy.
One of the most useful mail options is the ability to delete duplicate items. If you have a lot of messages coming in from different sources, it’s not uncommon for there to be duplicates. This can be especially true if you’re subscribed to multiple mailing lists or receive email notifications from social media sites.
Fortunately, Outlook makes it easy to delete duplicate items. Just select the messages you want to get rid of and then click on the “Delete Duplicates” button in the toolbar. Outlook will take care of the rest, leaving you with a clean inbox and one less thing to worry about.
Hopefully, this guide has helped you understand how to remove duplicate emails from Outlook. As you can see, it’s a relatively simple process, but one that can save you a lot of time and hassle in the long run. If you have any other questions about using Microsoft Outlook, check out our other articles on the subject.